Privacy Policy

September 2018

Details how We Are Imagineers collects and handles customer data


Section 1: What information do we hold?

For After School Clubs:

Child’s Name (as provided by host school)
Child’s Age (for lesson planning purposes)


1.1 Information we DO NOT hold:


We do not hold our customers’ IP addresses as a matter of course (as we have no use for this information); however some of the online platforms we use may record this data automatically. 


Section 2: What is this information used for?

We use the personal information of the children attending after-school clubs to determine the level of experience and also to set up any online accounts e.g Scratch or Bitsbox.


Our customers’ personal data is NEVER:

  • Sold to third parties for marketing or any other purposes

  • Shared with other organisations

  • Shared with anyone outside of We Are Imagineers

  • Stored exclusively “offline” or outside of secure cloud-based services (including Google Drive)

If customers have concerns about the way We Are Imagineers handles or retains their personal data (or that of their children aged under 13), they have the right to file a complaint with the ICO (Information Commissioner's Office).

Section 3: How do we communicate our privacy policy?

Links are provided to this privacy policy in the footer of our main website, and will be linked to whenever consent is requested (see Section 5). 


Section 4: How/when do we delete personal data?

At present, we do not delete any of our data after a set period of time (though we may clear records periodically for storage reasons). If a customer wishes for their or their child’s personal data to be removed from our databases, they can get in touch with us at and we commit to removing all data at no cost. 

We are also required under GDPR to provide, on request, the data we hold for a customer in a commonly used format which we will be happy to do free of charge.


Section 5: How do we seek, record, and manage consent (particularly parental consent)?


GDPR in the UK specifies that we are required to obtain parental  consent to process data related to children under the age of 13. Therefore, we  request consent to our Privacy Policy and our Terms and Conditions at the point of booking on every order.  We also request consent for permission to film or photograph children while attending our courses or workshops.

This consent is recorded in our database along with all other booking details.

Please Note

© 2018 by We Are Imagineers.

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